The Office of Records and Business Management, IM-12, is responsible for the acquisition and administration of DOE-wide commercial timesharing services. We encourage DOE Federal and M&O contractor organizations to take advantage of the DOE-wide commercial timesharing services when cost savings are significant.

The following information is provided to help you request commercial timesharing services. It answers the most frequently asked questions and highlights some key follow-up responsibilities.

To obtain access to a commercial timesharing service, the following attached forms must be completed:

• DOE 1450.5A, "Certification of Timesharing LOGON ID Owner Responsibilities"
• DOE 1450.5B, "Request For Commercial Timesharing Services"

A funding form will also be attached if funds from your organization are required to pay for this service. We will obligate your funds on the appropriate contract.

Please note the following when completing the above forms:

• All information requested must be provided except for "system module account number" on DOE 1450.5A. This space may be used instead to identify the timesharing service being requested.
• Instructions for completing DOE 1450.5B are on its last page. Pay particular attention to the instructions for Items 6,7,8.
• A DOE 1450.5A form must be completed for each user identified in Item 19 of DOE 1450.5B.

The system manager name requested in Item 1 of DOE Form 1450.5B will be the person responsible for your organization's use of this service. When we obtain the requested service, the system manager will be verbally notified of established userids, training information, and documentation to be provided. We will also follow up with written notification identifying the system manager's responsibilities, some of which are as follows:

• As each monthly timesharing invoice is received by us, a copy will be sent to the system manager for information purposes only.
• The system manager must submit a written request and a transfer of funds (if appropriate) if upon receipt of a monthly invoice, it is determined that additional funds are necessary to cover anticipated costs for the remainder of the fiscal year.
• The system manager must submit a written request as needed to add or delete a userid together with a signed DOE 1450.5A for each new user.
• The system manager must ensure that only the designated user use his/her assigned userid and for the identified purpose only.

Completed forms should be sent via internal mail to: Ann Edwards,  IM-12, GTN; external mail: Ann Edwards, IM-12, U. S. Department of Energy, 1000 Independence Ave, SW, Washington, DC  20585.

If you have any questions, please call Ann Edwards 301-903-2361.

Last Reviewed: 10/26/2006